Public Services - Using the Library

Noise Expectations

Students using any study space on the 2nd floor need to be mindful of the Quiet Floor policy of the 2nd floor. Patrons should aim to reduce unnecessary noise inside the room, including but not limited to phone calls, Zoom calls, videos/music, and conversations. Please be aware that others are studying nearby and that you promise to adhere to these noise expectations by checking out a study room.  

If needed, headphones, earplugs, noise-reducing earmuffs, and noise-reducing headphones are all available at the Resource Desk for checkout and/or use. 

Room Restrictions

** Alumni access to Individual Study Rooms are based on availability and are excluded during peak times of the semester. 

Public Computers

• Five (5) Public Computers, which are available for checkout, are located closest to the Resource Desk.
• Checkouts are available to any patron with a current library card, including community members.
• Unique log-in codes are given to access the computers for one-time use only.
• Computers are set for 2-hour checkout periods.
  • If an extended session is needed, please request a new login code. 

Student Computers

• For information on what is allowed at the student computers, see University Computer Lab Policies.
• For information on printing on student computers, see Printing in the Computer Labs.

Reservations:

• Individual study rooms are reserved for students only.

Capacity and Checkout:

• Individual study rooms hold 1-2 people and are only checked out on a first-come, first-serve basis.

Checkout Period:

• Individual study rooms are checked out for the entire day. 
• Patrons must return the keys before closing on the day of checkout.  
• Failure to return keys may result in a warning for the first offense and a provisional period for the second offense.

Provisional Period

• The warning and provisional period lasts for the current semester and is reset at the beginning of the next semester.
• If a provisional period is applied to the account, any room keys checked out to said patron will be kept at the Resource Desk while room is occupied. Staff will unlock and relock doors for students as needed. 
• After the provisional period, patrons must contact the Head of Access Services to terminate the provisional period. All provisions are subject to removal only by the Head of Access Services.

Minimum and Maximum Occupancy:

• Group Room 203: 2-4 people 
• Group Room 206: 3-8 people
• Group Room 210: 2-5 people (Student Only)
• Group Room 213: 5-12 people 

Reservations and Checkout:

• Reservations for group rooms must be made in the LibCal system through the library's website on the hours page. Online reservations require a minimum 2-hour window for approval. 
• Additionally, immediate walk-in reservations can be made at the Resource Desk, subject to availability. 
• Patrons can reserve group rooms up to 4 hours, but additional time is dependent on availability and supervisor approval. 
• One patron must make the reservation and be responsible for the group room. 
• All group rooms are locked, and the key must be checked out to the person who made the reservation. Two people must be present when checking out the group room key. 
• Group Room 210 is always reserved for students only; however, other group rooms may be reserved by any patron with an active library card.

The Reserved Study Carrels at Regent University Library are dedicated study spaces designed exclusively for Regent University students. The carrels provide a conducive environment for focused study. Please review and adhere to the following guidelines.

Reservation of Study Carrels:

• Study carrels are available for reservation for one semester at a time. Reservations can be made through the library's online reservation system at this link. To be eligible for a study carrel, patrons must be current Regent students in good standing with the library. Study rooms are assigned on a first-come, first-served basis based on availability. One application will be accepted per semester, and all applications are subject to approval.

Renewal of Study Carrels:

• At the end of each semester, patrons with study carrels must renew their reservation for the upcoming semester. Failure to renew by the deadline will result in the forfeiture of the carrel. The library reserves the right to reassign carrels not renewed by the designated date. 

Food and Drinks:

• Please abide by all food and drink policies on the second floor. Any food or drink items left unattended at the carrels must be stored in solid sealed containers. Food items not in closed containers must be removed promptly from carrels when not in use. Spills must be immediately reported to the library staff for proper cleanup. Failure to comply with this policy may result in the forfeiture of the carrel.

Library Items:

• Library materials used in study carrels must be properly checked out to the student at all times if kept at the carrel and returned to the library Resource Desk after the item is no longer in use. No library materials can be kept at the carrels without being checked out. Failure to comply with this policy may result in the forfeiture of the carrel. All reference materials and bound journals must be returned to the library by the end of the day and should not be kept at the carrel overnight. 

Use of Study Carrels:

• Study carrels are to be used for quiet study purposes only. Please be mindful of the noise policies of the second floor, including the requirements for quiet study space. Patrons must keep the carrels clean and tidy, and for safety reasons, no personal appliances may be used in the carrel. Any damages to the carrel or its contents must be immediately reported to library staff.

Removal of Personal Items:

• All carrels must be reserved and renewed semesterly after a renewal notice is sent. If a carrel is not renewed by the designated date or if there are any items left at an unreserved study carrel, those items will be removed and held at the front desk. The library is not responsible for any lost or stolen personal items left at the study carrel. Please take proper precautions in guarding valuables. 

By using a study carrel, patrons agree to abide by these policies. The library reserves the right to modify these policies at any time.

The Doctoral Study Suite at Regent University Library is a dedicated workspace designed exclusively for doctoral students. This space provides a conducive environment for advanced research, collaboration, and focused study. Please review and adhere to the following guidelines to ensure a productive and harmonious experience for all occupants.

Eligibility and Registration:

• The Doctoral Study Suite is exclusively reserved for individuals currently enrolled in a doctoral program at Regent University who are in good standing with the University Library. Law Students are encouraged to reserve study rooms in the Law Library. Doctoral Study Suites are available for reservation for one academic year at a time. Suite requests can be made through the library's online reservation system at this link. Suites are assigned on a first-come, first-served basis and are subject to availability. One application will be accepted per academic year, and all applications are subject to approval.

Shared Workspace:

• The Doctoral Study Suite comprises shared office rooms, each with individual desks. Students are expected to maintain a respectful and collaborative atmosphere within the suite. Please be mindful of noise levels and engage in courteous behavior to create a conducive environment for all occupants.

Use of Doctoral Study Suites:

• Occupants are responsible for maintaining cleanliness and order within the suite. Any damages to the suite or its contents should be reported immediately to library staff.

Key Responsibility:

• Upon approval, doctoral students will be given keys to their assigned office rooms within the Doctoral Study Suite. It is the responsibility of each student to ensure the security of these keys. In the event of a lost key, a replacement fee of $10 will be charged to cover the cost of rekeying and replacement.

Renewal of Doctoral Study Suites:

• At the end of each academic year, occupants with reserved Doctoral Study Suites must renew their reservation for the upcoming year after receiving a reminder notice. Unrenewed or unreserved study suites with personal items will be cleared, and the items will be held at the front desk. Failure to renew by the deadline will result in the forfeiture of the suite. The library reserves the right to reassign suites that are not renewed by the designated date.

Food and Drinks:

• Any food or drink items left unattended in the suites must be stored in sealed containers. Open food items must be promptly removed from suites when not in use. 

Communal Areas:

• All items left in the communal fridge must be labeled with a name and date of use to prevent removal from the fridge during periodic cleaning. All communal appliances will be cleaned weekly by staff, but all dishes and other communal materials need to be kept clean and orderly for use by all of the suite patrons. Any spills should be reported immediately to library staff for proper cleanup. 

Library Items:

• Library materials used within Doctoral Study Suites must be accessible and visible, as well as properly checked out to the student at all times, and should be returned to the library Resource Desk after use. No library materials should be stored in the suites without proper checkout. All reference materials and bound journals must be returned to the library by the end of the day and should not be stored in the suite overnight. Regular checks will be conducted to ensure all students adhere to this policy.

Personal Items:

• The library is not liable for any lost or stolen personal belongings left in the study suites. Please exercise caution in safeguarding your valuables.

By utilizing a Doctoral Study Suite, occupants agree to adhere to these policies. The library reserves the right to amend these policies at any time.