Access Services Check Out Policies

Students looking for reserve items...

Search the Library Catalog for course reserves by course or instructor name or access your course instructor’s Reading List in Canvas.  Professors can request that print and video reserves be available for checkout at the Library Resource Desk. Loan periods vary (2 or 4 hours, 24 hours, 3 or 7 days) and are set by the course instructors. These materials must be returned to the Library Resource Desk. NOTE: Overdue fines for reserve materials are significantly higher than other library fines.

 

Faculty placing items on reserve...

Course Reserves now provides instructors with an easy way of creating, accessing, and managing course resources. Instructors can build, maintain, and share reading lists that include all material types, such as books, articles, and media. Powered by Leganto, a customizable course readings platform, you can access and edit your redesigned Reading List. More information and training material can be found here.  Please review the Copyright & Academic Fair Use of Copyrighted Materials before submitting a digitization request.  Please email reserves@regent.edu with any questions regarding your Reading List.

This service is available for sections of books or journals that we own only in print.  By copyright law, we cannot scan the whole volume, but if you only need a single article or less than ten percent of a book, this is the way to go.

Applicable to both local and distance students.

A Regent University Library alumni card may be obtained by completing an Alumni Registration Form online or at the Resource Desk. Processing may take up to five (5) business days for verification and approval.
 

Once an alumni applicant's graduation date has been verified, and a photo submitted (for walk-ins a photo will be taken at the Resource Desk), you will be issued a library card, which is required to check out circulating books and audiovisual materials (see Borrowing Privileges for details).
 

Once you have registered, you will be able to monitor your checkouts and search the catalog via your Primo library account!

Distance students should always consider Regent University Library their primary library for requesting materials and research assistance. However, Regent University distance students who live close to and utilize another academic library may be reimbursed for the cost of purchasing a library card to borrow books at that institution. The terms of this reimbursement program are as follows:

• Distance students may be reimbursed for one library card per academic year (July 1 to June 30).

• Maximum reimbursement limit is $100.00 per academic year.

It is the responsibility of distance students to obtain the following information in order to make an informed decision:

• How long is the library card valid?

• How long may materials be checked out?

• What types of materials may be checked out (i.e., books, videos, etc.)?

• How many items may be borrowed at one time?

• What are the overdue policies of that library?

Distance students living in a large metropolitan area should consider whether other libraries' holdings are more relevant to their course of study.

Before purchasing a local library card...

• Please email Dorothy Hargett, Head of Access Services, at dorohar@regent.edu or call 757.352.4150 and inform her of the cost of the library card that is desired.

• When purchasing the library card, you must request a receipt. Please copy this receipt for your records.

• Please complete this Reimbursement Request Form and send it with the original receipt to the address on the form.

NOTE: Regent University Library will not pay for a local library card prior to purchase or contact another library for you.

Individual and Group Study Rooms

Individual and group study rooms are available on the library's second floor for single-day use, on a first-come, first-serve basis. To reserve these rooms, please contact the Resource Desk at 757.352.4150.

 

Reserved Study Carrels

The Reserved Study Carrels at Regent University Library are dedicated study spaces designed exclusively for Regent University students. The carrels provide a conducive environment for focused study. Please review and adhere to the following guidelines.

Reservation of Study Carrels:

• Study carrels are available for reservation for one semester at a time. Reservations can be made through the library's online reservation system at this link. To be eligible for a study carrel, patrons must be current Regent students in good standing with the library. Study rooms are assigned on a first-come, first-served basis based on availability. One application will be accepted per semester, and all applications are subject to approval.

Renewal of Study Carrels:

• At the end of each semester, patrons with study carrels must renew their reservation for the upcoming semester. Failure to renew by the deadline will result in the forfeiture of the carrel. The library reserves the right to reassign carrels not renewed by the designated date. 

Food and Drinks:

• Please abide by all food and drink policies on the second floor. Any food or drink items left unattended at the carrels must be stored in solid sealed containers. Food items not in closed containers must be removed promptly from carrels when not in use. Spills must be immediately reported to the library staff for proper cleanup. Failure to comply with this policy may result in the forfeiture of the carrel.

Library Items:

• Library materials used in study carrels must be properly checked out to the student at all times if kept at the carrel and returned to the library Resource Desk after the item is no longer in use. No library materials can be kept at the carrels without being checked out. Failure to comply with this policy may result in the forfeiture of the carrel. All reference materials and bound journals must be returned to the library by the end of the day and should not be kept at the carrel overnight. 

Use of Study Carrels:

• Study carrels are to be used for quiet study purposes only. Please be mindful of the noise policies of the second floor, including the requirements for quiet study space. Patrons must keep the carrels clean and tidy, and for safety reasons, no personal appliances may be used in the carrel. Any damages to the carrel or its contents must be immediately reported to library staff.

Removal of Personal Items:

• All carrels must be reserved and renewed semesterly after a renewal notice is sent. If a carrel is not renewed by the designated date or if there are any items left at an unreserved study carrel, those items will be removed and held at the front desk. The library is not responsible for any lost or stolen personal items left at the study carrel. Please take proper precautions in guarding valuables. 

By using a study carrel, patrons agree to abide by these policies. The library reserves the right to modify these policies at any time.
 

 

Reserved Study Rooms

The Doctoral Study Suite at Regent University Library is a dedicated workspace designed exclusively for doctoral students. This space provides a conducive environment for advanced research, collaboration, and focused study. Please review and adhere to the following guidelines to ensure a productive and harmonious experience for all occupants.

Eligibility and Registration:

• The Doctoral Study Suite is exclusively reserved for individuals currently enrolled in a doctoral program at Regent University who are in good standing with the University Library. Law Students are encouraged to reserve study rooms in the Law Library. Doctoral Study Suites are available for reservation for one academic year at a time. Suite requests can be made through the library's online reservation system at this link. Suites are assigned on a first-come, first-served basis and are subject to availability. One application will be accepted per academic year, and all applications are subject to approval.

Shared Workspace:

• The Doctoral Study Suite comprises shared office rooms, each with individual desks. Students are expected to maintain a respectful and collaborative atmosphere within the suite. Please be mindful of noise levels and engage in courteous behavior to create a conducive environment for all occupants.

Use of Doctoral Study Suites:

• Occupants are responsible for maintaining cleanliness and order within the suite. Any damages to the suite or its contents should be reported immediately to library staff.

Key Responsibility:

• Upon approval, doctoral students will be given keys to their assigned office rooms within the Doctoral Study Suite. It is the responsibility of each student to ensure the security of these keys. In the event of a lost key, a replacement fee of $10 will be charged to cover the cost of rekeying and replacement.

Renewal of Doctoral Study Suites:

• At the end of each academic year, occupants with reserved Doctoral Study Suites must renew their reservation for the upcoming year after receiving a reminder notice. Unrenewed or unreserved study suites with personal items will be cleared, and the items will be held at the front desk. Failure to renew by the deadline will result in the forfeiture of the suite. The library reserves the right to reassign suites that are not renewed by the designated date.

Food and Drinks:

• Any food or drink items left unattended in the suites must be stored in sealed containers. Open food items must be promptly removed from suites when not in use. 

Communal Areas:

• All items left in the communal fridge must be labeled with a name and date of use to prevent removal from the fridge during periodic cleaning. All communal appliances will be cleaned weekly by staff, but all dishes and other communal materials need to be kept clean and orderly for use by all of the suite patrons. Any spills should be reported immediately to library staff for proper cleanup. 

Library Items:

• Library materials used within Doctoral Study Suites must be accessible and visible, as well as properly checked out to the student at all times, and should be returned to the library Resource Desk after use. No library materials should be stored in the suites without proper checkout. All reference materials and bound journals must be returned to the library by the end of the day and should not be stored in the suite overnight. Regular checks will be conducted to ensure all students adhere to this policy.

Personal Items:

• The library is not liable for any lost or stolen personal belongings left in the study suites. Please exercise caution in safeguarding your valuables.

By utilizing a Doctoral Study Suite, occupants agree to adhere to these policies. The library reserves the right to amend these policies at any time.